Football Queensland is supplying clubs across Queensland with a simple QR code solution to assist clubs with tracking attendance in Stage 3 as per FQ’s Return to Play guide.
With a contactless check-in poster, visitors to clubs across the state can quickly scan themselves in line with COVID Safe Plan for Field Sports requirements for contact tracing.
The club specific poster, available at no cost, features a secure QR code for visitors to scan using a smartphone and saves on administration time and resources.
Clubs can download the poster with the QR code specific to their club via the link below – these should be displayed on entry and exit at the venue to ensure all those in attendance are checking in and out on each visit.
According to amendments to the Queensland Government’s COVID Safe Plans for the sport, recreation and fitness industry, clubs and venues must be able to provide contact information of those in attendance within an hour if requested. In this situation, clubs/venues should complete a Request Attendance Data form.
This form must only be completed by an official club representative if a Queensland Government or Queensland Health official has requested access to attendance data at your club/venue, or if there is a confirmed COVID case or link to a positive case at your club/venue.
QR Code Reporting Resources
Frequently Asked Questions
Do I need to use the EVA Check-in app to scan a QR code?
You can scan a QR code and check-in via your smartphone’s camera application simply by pointing your phone at the QR code and clicking the link that appears.
The EVA Check-in app is not required to scan the QR code but can be used as an alternative, or to check in/out multiple people from the one phone.
How do I check in/register my attendance if I don’t have a smartphone?
Queensland clubs have been advised to access Football Queensland’s Record of Attendance template, which is available to download via the Return to Play Hub on the FQ website (footballqueensland.com.au).
This form can be used to record details of attendees if they don’t have a smartphone or if the QR code for check-in is not in operation. Please contact your club if you have any further questions on this.
Who is required to check in and out of a football club/venue?
Anyone who attends a venue or club is required to check in and out on arrival and departure as per the Return to Play guidelines and Queensland Government requirements. This includes all participants, club staff/volunteers, parents, spectators etc.
A record of attendance must be kept for all attendances at a venue e.g. for training sessions, matches, meetings etc.
How do I do a group check-in e.g. if a family has only one phone but needs to check in multiple children?
Group check-ins from the one phone are available via the EVA Check-in app which you can download via the App Store and Google Play.
What if our club already has a system in place for tracking attendance?
All clubs are encouraged to use the EVA check-in QR code technology as supplied by Football Queensland to track attendance at their venue to ensure the tracing information can be securely stored in one central location.
Clubs may still use another form of attendance tracking if they wish to, however all clubs are required to have a record of attendance process in place.
Do clubs have to pay to use this technology?
Football Queensland will supply all clubs across Queensland with this QR code solution to assist them with tracking attendance in Stage 3.
Football Queensland will cover all EVA check-in costs through to November 30 and will continue to assess the landscape around COVID-19 tracking requirements throughout this time.
Can clubs have access to the attendance data recorded through EVA Check-in?
Clubs and venues may only request access to the attendance data recorded through EVA Check-in if a Queensland Government or Queensland Health official has requested this information, or if there is a confirmed COVID case or link to a positive case at the club/venue. In this situation, clubs are required to complete a Request Attendance Data form.
Access to attendance data should not be requested by clubs or venues for any reason other than those listed above.
Where will my data be stored?
Check-in data is encrypted and stored on each person’s device. Once someone checks in, the data is sent via an encrypted channel into Microsoft’s Azure data centre in Australia. Clubs, zones and Football Queensland will only use this data if it is needed to communicate with health authorities.
Do I have to fill out the form each time I scan a QR code?
You will be required to fill out a form with your details when you first scan a QR code. EVA Check-in will remember your details the next time you scan a QR code.
I can’t find a QR code poster for my club, how do I get one?
If you can’t find a QR code poster for your club, please contact firstname.lastname@example.org and provide your club’s name, club address and postcode to arrange a poster to be created.